Accounts

Charter of Duties of Accountant

  • To be thorough with CFSR, Cantonment Account Code, FRSR, Leave Rules, CCS Conduct Rules and other laws, rules, instructions issued from time to time.
  • To check all the challans and transit bills and initial for credit and payment.
  • To check all bills of payments and initial for signature of CEO.
  • To check all the payments made by cheque and cash and initial the cheques for CEO’s Signature.
  • To reply all the Command and DGDE letters.
  • To initial the Service Books, other letters of the Section.
  • To check the posting of all the day to day income and expenditure books, General Cash Register.
  • To manage and control all the staff of the Accounts Section and adjust their works in the event of leave etc.
  • To deal with all court cases of employees and liaise with the Advocate.
  • To scrutinize and initial all the documents produced by Accounts Section staff.
  • To check pay and pension bills after preparation and initial on the same for CEO’s signature.
  • Overall to check all the works of Accounts Section, the accounts and all correspondence of any nature belonging to section.
  • To prepare the Annual Budget and Annual Consolidated Accounts.
  • To ensure that the Cantonment Accounts Code is observed in all transactions of accounts section.
  • To prepare replies to audit objections concerned with Accounts Section.
  • To maintain the account books viz. Main Cash Book, Classified abstract.
  • To make reconciliation with Bank Pass Books.
  • To scrutinize the bills received from Storekeeper and other departments, bills with MB of contractors, TA/DA claim, LIC claims, etc; and to check stock book registers.
  • To scrutinize the bay bills at the end of every month and prepare pay bill registers for drawing recovery cheques.
  • To prepare monthly income & Expenditure Statement. 
  • To record all bills after payment.
  • To prepare pay bill of CEO and maintain the file of pay and allowances of CEO.
  • To prepare Conservancy Agreement and deal with all correspondence regarding Conservancy payments and to prepare final bills of conservancy.
  • To deal correspondence regarding grant-in-aid.
  • To prepare budget and deal with Schools grants, from State Government.
  • To settle audit objections.
  • To prepare budget estimates with the help of other staff.
  • To maintain investment register.
  • To prepare annual accounts.
  • To calculate income tax of the Cantonment Board employees.
  • To send the Statistical Reports to Statistic Department.
  • To perform the duties as Assistant Central Public Information Officer for the purpose of The Right to Information Act, 2005.

Read More..